When a board of directors gathers it is crucial that the meeting run smoothly and that all the issues are addressed. The following procedure for board meetings will help ensure that the meeting goes according to plan and all important points are covered.

The chair starts the meeting by speaking about any matters of personal or perfunctory nature and welcoming guests or new members to the board. The board is introduced in a formal manner, and the officers are introduced.

The board is flooded with a lot of information in between meetings, usually in the form or committee reports and correspondence. Chairs should allow time to devote to this during the meeting but it is essential to ensure that this does not distract from the discussion of the more urgent issues.

After the board has reviewed the past performance, the successes and challenges, it will proceed to the future strategies. This will include brainstorming ideas that can help the company grow and develop in various departments, as well as increase its market share. The board will then discuss on the best way to implement these strategies and develop action items for the management team in order to do this.

The board will usually discuss any new business item that has been submitted for the meeting by the board members or the executive management. The board will also go over old issues that haven’t been resolved. The chair will then move to adjourn the meeting.

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